Company

Coherent Privacy Statement

Coherent Privacy Policy

Overview:

COHERENT, INC. (“COHERENT”, “we” or “us”), on behalf of itself and its affiliate U.S. companies (Coherent Investments, Inc., Coherent International LLC, Coherent-DEOS LLC, and Coherent Asia, Inc.), operates for the benefit of COHERENT’s customers, potential customers and prospective customers, contacts, business partners and prospective business partners such as clients, suppliers or vendors, Service Providers or independent contractors, contract manufacturers, consultants, consumers, employees, post employee Service Providers, board of directors, website visitors, contingent workers and candidates for employment, including information recorded on various media as well as electronic data. This Privacy Policy describes our practices in connection with information that we collect in connection with our business.

Definitions:

For purpose of this Policy, the following definitions shall apply:

“Personal data” and “personal information” refer to information that identifies, relates to, describes, is capable of being associated with, or may reasonably be linked, directly or indirectly, with a particular consumer or household.

“Agent” means any third party processor that collects and/or uses personal information provided by COHERENT to perform tasks on behalf of and under the instructions of COHERENT. An example of an Agent is a provider of IT services that processes personal information in order to assist or support COHERENT’s employees with the use of its products. Agents may also be referred to as “Service Providers.”

“Sensitive
personal information” means personal information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or information specifying sexual orientation of the individual or where received from third party data that is treated as personally sensitive by the third party. Where Swiss individuals are concerned, “Sensitive personal information” also includes ideological views or activities and information on social security measures or administrative or criminal proceedings and sanctions, which are treated outside pending proceedings.

General:

COHERENT values your privacy. When you use our services or interact with us, please be assured that your privacy is protected. Information obtained directly from you is used only used for the stated purpose. Information that COHERENT collects and maintains will not be released to any party outside of COHERENT except as otherwise disclosed in this Policy.

Obtaining and Handling Your Consent:

By submitting personal information to us, you agree that we may collect your personal information and you consent to the use, disclosure, and transfer of your personal information in accordance with this Policy and as permitted or required by law. If you do not agree with this Policy, please do not use our websites, provide us with your personal information, or otherwise grant your consent.

You may refuse consent to our collection, use, and disclosure of your personal information, subject to legal and contractual requirements and reasonable notice. You may withdraw or revoke your consent to further collection, use, and disclosure of your personal information for certain of the purposes identified herein.

There are instances where we may collect, use, or disclosure your personal information without your consent. For example, we may use or disclose your personal information to comply with a subpoena or court order or under applicable law.

What Information COHERENT Collects:

COHERENT may collect any information that you provide to us, including but not limited to:

  • your name;
  • names of family members;
  • your contact information such as physical address, email address, phone number;
  • your place of employment and job title;
  • employee ID number;
  • username, password and other related registration information;
  • demographic information, such as age, gender, preferences, and interests;
  • information you provide when submitting an employment application (your name, address, phone number, and employment and education history);
  • general data collected in accordance with employment, including but not limited to work history, certifications, training records, background check information, beneficiary and emergency contact information, forms and information relating employee benefits and health, acknowledgement of policies, building access, IT related information including voicemail and email accounts, residency and work permit status, and passport information;
  • transaction-related information, such as account name or purchase history;
  • information you provide for customer or technical support such as serial number or order number;
  • registration for surveys or contests; and
  • any other information you choose to share.

The information noted above may be captured when you:

  • register for a training events such as a webinar or other customer event;
  • complete employment related documents such as an employment application or provide a resume;
  • provide feedback;
  • sign up to receive newsletters or receive automatically delivered company updates or product information;
  • contact us with feedback, questions or requests;
  • create an account or profile on our employment site or customer contact registration process;
  • make a purchase via the web.

How COHERENT Uses the Information it Collects:

This Privacy Policy describes how COHERENT treats information we receive from you when you use our websites.

How do we use your information?

We may use the information we collect from you for a variety of reasons related to our business operations and as set forth in this Policy. Examples of ways that we may use such information include the following:

  • responding to your requests;
  • reviewing your information provided as a job applicant for employment related decisions;
  • communicating with you and marketing;
  • contacting you at a telephone number you have given us to provide you with information about our products and services;
  • tracking our visitors’ use of the websites;
  • improving the content, appearance, and utility of our websites;
  • compliance, audits, and providing assistance to law enforcement;
  • processing employment related activities and processes; and
  • to complete a corporate transaction, such as a merger, sale, joint venture, or disposition of all or any portion of our business, assets or stock.

How do we share your information?

COHERENT is committed to protecting the personal information that our customers provide to us. The data you send to or enter into the COHERENT website is considered your confidential and proprietary information. It is our policy to respect the privacy of our customers, and for this reason we do not sell our customers’ data. We will not monitor, edit or disclose the contents of your data except to our Service Providers for our business purposes or if required to do so by law or in the good faith belief that such action is necessary to:

  1. conform to the law or comply with legal process served on COHERENT;
  2. protect and defend the rights or property of COHERENT; or
  3. act under exigent circumstances to protect the personal safety of our customers or the public.

Do we monitor who uses our website?

Each time a user visits our website, our server collects certain use and navigation information. This information is aggregated and analyzed to tell us when and how the website is used and navigated, including the number, frequency and duration of visits to each web page. It also helps to inform us of any performance-related issues we have so that we can correct them to provide you with a more efficient website.

What are “cookies” and how do we use them?

Please see our Cookie Policy for more information. Cookies are small files that are stored by your browser on your computer’s hard drive while accessing the Internet. Server programs that provide information back to the website then read these files. Most companies like ours make use of browser cookies. Once you become user of COHERENT website, we may use cookies occasionally to store some information on your computer, which will help the system perform faster as you use it. On occasion we will refresh the cookies as those parts of the system are modified or enhanced. Our cookies do not contain any personal information about you; they just enable us to provide a more efficient system by determining where we have performance issues relating to access of the web pages. The cookies will not enable third parties to access any of the information stored on your computer. Most web browsers are set to automatically accept cookies, but you can usually either change the browser preferences to warn when a cookie is about to be written, or to not accept them at all. Parts of the COHERENT website will function without the cookies but cookies may be required to use certain parts of the website or services.

Retention of your personal information:

The personal information that you provide will be retained by us for a period necessary for the purpose in question or in accordance with applicable laws.

Security:

COHERENT will take reasonable precautions to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the personal data.

Choice and Opt-Out:

COHERENT will offer individuals the opportunity to choose (opt-out) whether their personal information is (a) to be disclosed to a non-agent third party acting as a controller, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For sensitive personal information, COHERENT will give individuals the opportunity to affirmatively and explicitly consent (opt-in) to the disclosure of the information to a non-agent third party acting as a controller or the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. COHERENT will provide individuals with reasonable mechanisms to exercise their choices.

Marketing and Promotions:

If at any time, you no longer wish to receive marketing or promotional materials from us, you may send an email. In addition, each time we send you an e-mail marketing message, we give you the option to unsubscribe from the e-mail list by simply clicking the “unsubscribe” link included in the e-mail.

EU Privacy Rights:

If you are located in the EU, please visit our EU Privacy Policy.

California Privacy Rights and Choices:

In addition to the rights set out in our Privacy Policy and the EU Privacy Policy, California law also provides for some additional rights for the California consumers, which are summarized below. The California Consumer Privacy Act of 2018 (the “CCPA”) provides California residents with specific rights regarding the collection and storage of their personal information. This section describes how these rights apply to you if you are a California resident.

Access to Specific Information and Data Portability Rights:

You have the right to request that COHERENT disclose the following information to you about our collection and use of your personal information over the past twelve (12) months. Once we have received a request from you, we may ask you to provide certain information to identify you and verify your request. Upon verification, we will disclose to you:

  1. The categories of personal information we collected about you.
  2. The categories of sources for the personal information we collected about you (e.g., use of cookies, third party, etc.).
  3. The specific pieces of personal information we collected about you.
  4. Our business or commercial purpose for collecting or selling that personal information.
  5. We do not sell personal information, however, if we disclose your information to a third party, we will provide to you the categories of third parties with whom we share personal information and the categories of information that we share with each third party recipient.

Deletion Request Rights:

You have the right to request that COHERENT delete any of the personal information collected from you and retained by us, subject to certain exceptions. Once your request is verified and we have determined that we are required to delete that data in accordance with applicable law, we will delete and direct our Service Providers to delete your personal information from our records. Your request to delete the personal information collected may be denied if it is necessary for us to retain your information under one or more of the exceptions listed in the CCPA.

Exercising Your Rights:

To exercise any of the rights described above, please submit a verifiable consumer request to us.

Only you, or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child. You may only make a verifiable consumer request for access twice within a 12-month period. Your verifiable consumer request must:

  • Provide sufficient information to allow us to reasonably verify that you are the person about whom we collected personal information, or a person authorized to act on your behalf; and
  • Describe your request with sufficient detail to properly understand and respond to it.

We will only use the personal information that you have provided in a verifiable consumer request in order to verify your request. We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority.

Making a verifiable consumer request does not require you to create an account with us. We consider a request made through your password-protected account sufficiently verified when the request relates to personal information associated with that specific account.

Response Timing and Format:

We aim to respond to customer requests within forty-five (45) days of receipt. If we are unable to deliver a response to verifiable consumer requests within this time frame, we will inform you of the reason and estimated extension period in writing. We will deliver a response to your existing account with us, if applicable, or a written response by mail or electronically, at your option.

Any disclosures will cover only the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. Data portability requests will be issued in a format that is readily useable. We do not charge a fee unless your request is excessive, repetitive, or manifestly unfounded. If the request warrants a reasonable fee, we will tell you why and provide you with a cost estimate before completing your request.

Changes to Our Policy:

From time to time we may make changes to our Privacy Policy. As we do, we will make them available on our website so be sure to check occasionally for any changes.

What if I have Questions or Comments?

Questions or comments regarding this Policy should be submitted to COHERENT by mail or e-mail as follows:

Mark Rakic

Data Privacy Officer

privacy@coherent.com

Or by mail

Data Privacy Officer

c/o Coherent, Inc.

5100 Patrick Henry Drive

Santa Clara, CA 95054

If you wish to access or change any of the information collected by COHERENT, you may do so by sending an email to privacy@coherent.com. When contacting us, please be sure to provide us with your exact e-mail address, name, address and/or telephone number(s) so that we may handle your request appropriately. In some circumstances, we may not provide access to your personal information if, for example, it contains the personal information of other people, if it constitutes confidential commercial information, or if it is otherwise not the subject of an access request.

Last updated: December 19, 2019.